Reporting a changed package count before handover

Plan your transport

Distinguish a pure packaging change from a change of contents. Both can affect the same count but raise different questions. For new units, add external dimensions and weight. Reception needs the corrected allocation, and with the coordinating contact we clarify whether the change affects the vehicle, schedule or quotation.

More packages than planned

If extra units are added, what matters most is whether they still fit into the planned vehicle and whether reception is prepared. Report the addition as early as possible with dimensions and weight. Shortly before collection, less can be replanned than a few days earlier.

Fewer packages than planned

If units drop out, that is usually not critical for transport but important for the check at the destination. Note which IDs are no longer included and why, so that the receiving team does not search for missing crates and the return is planned with the right quantity.

What matters

Separate packaging changes from content changes
Add new units with dimensions and weight
Pass the corrected list to reception

Good to know

Plan your transport

What do I report if two cartons are combined into one crate?

The cartons replaced and the new crate ID with dimensions and weight – and whether the contents stay the same. List and reception overview can then be adjusted without the lower count being misread as fewer goods.

Transport solutions

01

Creating a packing list for trade show and event transport

The packing list is the most important document in any event transport. It links the visible labels on crates, cases and bundles to the units actually prepared. Done well, store, driver and crew at the venue all use the same names – and every question can refer to a specific package rather than to “the tech” or “the stand material”.

Learn more

02

Shipment changed? Keeping quotation and scope up to date

After a first quotation, the scope of material often changes: an exhibit is added, the stage gets bigger, printed matter is dropped. Compare the new shipment with the list the quotation was based on and name added or removed units. Quotation and actual transport then stay on the same basis – and there are no surprises at the end.

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03

Requesting event transport early – even with provisional quantities

Many event transports are planned before the stand or stage design is finished. That is not a problem: you can request with provisional quantities and discuss capacity and schedule early on. What matters is to mark estimates clearly and state which material groups are already fixed and which may still grow.

Learn more

Reporting a different package count before handover

Plan your transport

More packages than planned

Fewer packages than planned

What matters

Countries & routes

Plan your transport

Transport solutions

Creating a packing list for trade show and event transport

Shipment changed? Keeping quotation and scope up to date

Requesting event transport early – even with provisional quantities

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview