Transporting exhibition graphics and printed panels

Plan your transport

Label related artwork in a clear sequence and record the largest packed format including edge protection. If the manufacturer has given storage or orientation notes, pass them on. If graphics are finished shortly before the event, keep print approval clearly separate from the actual collection date: an approved file is not yet a shipment ready for collection at the printer.

Straight from the printer to the stand

If graphics come straight from production, a single transport often links two collection points: the printer and the store with the rest of the stand material. Give the printer’s address, shipping contact and expected completion. We then clarify whether both parts travel together or separately to the venue and how the artwork is matched to its position on the stand.

Graphics for several events

Changeable graphics for roadshows or recurring shows are often swapped while frames and walls stay. Keep a list of which artwork applies to which event and which pieces go back to storage or to disposal afterwards. Only current graphics then travel, and the return quantity is clear.

What matters

Show the artwork sequence on the packing list
Measure the largest packed format
Separate print approval from collection readiness

Good to know

Plan your transport

What if some graphics are finished later?

Name the missing units and their expected completion. Clarify whether the whole shipment should travel together or whether a separate follow-up delivery makes more sense. Changes should refer to specific packages, not just file names.

Transport solutions

01

Transporting packed event textiles, banners and stage drapes

Fabric banners, tension-fabric graphics, molton and stage drapes appear as areas in the build plan but travel in bags, rolls or crates. Those units are what the request needs. Also state which textiles are already attached to frames or support systems and which are handed over separately from the rest of the stand or stage material.

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02

Aligning collection readiness with production, store and stand builder

Ready for collection means packed, labelled and available at the agreed handover point – not just finished in production. For punctual event transport, it should be clear exactly when that is the case. Keep this separate from print approval, a technical test or an internal project meeting, because hours or days often lie between these steps.

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03

Unloading priorities: what has to reach the stand first?

Some packages are needed earlier in the build than others – the floor before the walls, the truss system before the lights, the tools before anything else. Mark such priorities directly on the packing list and state the reason. We can then agree loading order and unloading so that your team can start building without waiting.

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Transporting printed exhibition panels and graphics

Plan your transport

Straight from the printer to the stand

Graphics for several events

What matters

Countries & routes

Plan your transport

Transport solutions

Transporting packed event textiles, banners and stage drapes

Aligning collection readiness with production, store and stand builder

Unloading priorities: what has to reach the stand first?

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview