VENUETEMPO
Transport solutions
Modular walls, cases with lighting and AV, counters and display furniture change from event to event. We clarify which units travel where, who hands them over and which return or onward trips belong in the job.
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Cargo types
Transporting modular exhibition walls: package sizes, not wall area ↗
transport for modular exhibition walls
Getting reception and exhibition counters safely to the stand ↗
packed transport of exhibition counters
Transporting demonstration units to trade shows and events ↗
transport of demonstration units to trade shows
Transporting printed exhibition panels and graphics ↗
transport of printed exhibition panels
Transporting screens, LED modules and AV equipment for events ↗
transporting screens for exhibition stands
Transporting lighting and stage equipment in cases for event productions ↗
transport of lighting and stage equipment for events
Transporting packed event textiles, banners and stage drapes ↗
transport of packed event textiles
Transporting event and presentation furniture ↗
transport of presentation furniture for events
Transporting sample collections to trade shows and back ↗
transport of sample collections to trade shows
Transporting printed material, catalogues and giveaways to events ↗
transport of printed material to events
Transport planning
Planning delivery windows for trade shows and events ↗
trade show transport with a delivery window
Aligning collection readiness with production, store and stand builder ↗
collection readiness for trade show transport
Clarifying access to exhibition centres and event venues ↗
exhibition centre access for a transport request
Phased delivery for exhibition and stage build-up ↗
trade show transport for phased material needs
Reporting schedule changes in an event project quickly and clearly ↗
schedule change for an event transport request
Creating a packing list for trade show and event transport ↗
packing list for trade show and event transport
Requesting event transport early – even with provisional quantities ↗
event transport request with provisional package count
Linking transport times to the build plan and rehearsals ↗
transport planning before build-up and demonstrations
Planning empties and return packaging after show dismantling ↗
return packaging after trade show dismantling
Unloading priorities: what has to reach the stand first? ↗
agreeing priorities for trade show delivery
Projects & occasions
Transport briefing for event agencies and their clients ↗
transport briefing for event agencies and clients
Coordinating transport with the stand builder ↗
transport coordination with the stand builder
Transport for product presentations and launch events ↗
transport request for a product presentation
Roadshow transport with changing stops and quantities ↗
transport request for several roadshow stages
Delivering congress and conference material by area ↗
transport planning for congress material and exhibitor areas
Transport for dealer conferences and sales events ↗
transport for dealer meetings and product stations
Transport for pop-up stores, showrooms and temporary brand spaces ↗
transport planning for temporary brand presentations
Coordinating shared stands with several exhibitors ↗
transport request for shared stand material
Supplying several events at once – without mix-ups ↗
transport planning for events taking place in parallel
Event postponed: replanning material and transport ↗
transport planning after an event is postponed
Collection & handover
Naming the receiving contact for delivery to the stand ↗
naming contacts for trade show deliveries
Giving hall, stand number and exhibitor name correctly ↗
giving hall and stand number for trade show transport
Handover at the destination: who unloads, who builds? ↗
agreeing the handover scope for event transport
Separating entry, registration and handover at the exhibition centre ↗
collecting registration details for trade show deliveries
Preparing the package check at delivery ↗
preparing a package check for event deliveries
Securing handovers between build, event and dismantling crews ↗
material handover between build crew and event team
Recipient changed? How to report it before handover ↗
agreeing a change of recipient for event deliveries
Describing the route from service yard to stand or stage ↗
access to the handover point for event transport
Using photos effectively in an event transport request ↗
preparing photos for event transport requests
Reporting a different package count before handover ↗
reporting a changed package count before event handover
Quotes & costs
Quotation for trade show and event transport: the details that count ↗
details for a trade show and event transport quotation
Comparing event transport quotations fairly ↗
comparing event transport quotations transparently
Shipment changed? Keeping quotation and scope up to date ↗
updating a quotation when event transport scope changes
Return transport after the trade show: planning quantities and quote ↗
quotation for return transport after a trade show
Several collection points for one event: requesting the right quote ↗
quotation for event transport with several collection points
Recording packed dimensions and weights for the transport quote ↗
recording packed dimensions for an event transport quotation
Using fixed dates and flexible windows in your quotation ↗
event transport request with fixed and flexible dates
Clarifying waiting times at the venue in the quotation ↗
clarifying waiting conditions in event transport quotations
Requesting additional services for event transport clearly ↗
clarifying additional requirements in an event transport quotation
Transport briefing for procurement and event project management ↗
transport briefing for procurement and event project management
Routes & process
Return transport from the exhibition stand to your company store ↗
planning return transport from the stand to the company store
Delivering to a different site after the event ↗
returning event material to a different location
Directly from supplier or rental company to the venue ↗
event material collected directly from the supplier
Straight from event to event: onward transport without a detour via the store ↗
requesting transport from one event to the next
Requesting international trade show and event transport properly ↗
describing an international event transport route specifically
Organising a partial return after the event properly ↗
partial return of trade show and event material
Consolidating event material at one point for collection ↗
preparing event material at a consolidation point for collection
Planning staggered readiness at several origins ↗
event transport with staggered collection readiness
Venue changed: adjusting transport and destination details ↗
transport planning when the venue changes
Event equipment in rotation: transport for recurring assignments ↗
transport planning for reusable exhibition equipment
Request transport
Let’s get your project moving.
Describe your cargo, route and preferred dates. Together we turn these details into the basis for an individual quotation.
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