Updating a quotation when the transport scope changes

Plan your transport

As well as new packages, record changed dimensions or weights of known units; an unchanged project name does not mean the requirement is unchanged. Send a clear list of changes with a date and ask for the updated scope to be agreed. We then check whether vehicle, schedule or quotation change and confirm the new status.

The change list

A change list needs three blocks: added (ID, dimensions, weight), removed (ID) and changed (ID, old and new value). A date and a reference to the previous version make it unambiguous. That makes it quick to check whether the change affects the quotation.

When a change becomes relevant

Not every small change alters a quotation, but together they can. It typically becomes relevant when the required vehicle changes, additional collection points or stops arise, or dates shift. Report every change anyway – we will assess it.

What matters

Compare the new shipment with the quotation list
State changed dimensions of existing units
Have the updated scope explicitly confirmed

Good to know

Plan your transport

Do I have to report an extra small crate too?

Yes, add it with its details to the current overview. Whether and how it affects the quotation is discussed based on the whole project. Complete information prevents quotation and actual shipment from drifting apart.

Transport solutions

01

Reporting a different package count before handover

The number of packages often changes shortly before collection: accessories are repacked, cartons combined, a case added. Compare the actual shipment with the most recent list and report differences with specific IDs. The project team can then tell whether only the packaging or the goods themselves have changed.

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02

Reporting schedule changes in an event project quickly and clearly

Event schedules shift: the build-up is brought forward, a programme item is dropped, dismantling starts later. Not every change affects every transport detail. Name the specific change and distinguish between date, time window and handover location. That way we can quickly see what still applies from the existing plan and what has to be agreed again – and you keep the overview.

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03

Quotation for trade show and event transport: the details that count

A reliable quotation for trade show or event transport comes from a few but complete details: what is being transported, from where to where, when and under which handover conditions. Start with the actual transport units and the two handover points. Add time windows and known conditions at the venue – the quotation can then reflect more than the event name and a rough crate count.

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Shipment changed? Keeping quotation and scope up to date

Plan your transport

The change list

When a change becomes relevant

What matters

Countries & routes

Plan your transport

Transport solutions

Reporting a different package count before handover

Reporting schedule changes in an event project quickly and clearly

Quotation for trade show and event transport: the details that count

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview