Handovers between build, event and dismantling crews

Plan your transport

Record within the team which unit was assigned to which area and where empty containers are kept. Name the contact who answers return questions after the staff change. If reception takes place before the event team arrives, project management organises the internal handover. For collection, a current contact is needed rather than the original build contacts.

Handover note for the next team

A short handover note is often enough: where the empties are, number of packages delivered, access particulars, contact for collection. Store it digitally and also printed at the stand or backstage. Even a dismantling team that has never seen the material can then pack quickly.

Multi-day productions

At multi-day events or on tours, teams sometimes change daily. A fixed person who keeps responsibility for the material across all days helps – such as the production manager or a stage manager. Give us that person as the continuous contact.

What matters

Distinguish reception from event staffing
Pass on where empties are kept
Record the current return contact

Good to know

Plan your transport

Which contact belongs in the return request after a team change?

The person who actually prepares and releases the material after the event, with access to the packing list and container allocation. Earlier build contacts can help in addition but do not replace the current contact for the planned collection.

Transport solutions

01

Naming the receiving contact for delivery to the stand

Whoever runs the stand is not automatically responsible for receiving goods – and when the shipment arrives, the project lead is often still on a plane. So name a receiving contact with a specific role, phone number and handover location. Especially for agency and stage projects, it should be clear who accepts the packages and allocates them to the right team.

Learn more

02

Planning empties and return packaging after show dismantling

During build-up, empty crates, cases and protective packaging quickly disappear from view – at dismantling they are suddenly urgently needed. For a smooth return, it should be clear early on which containers will be needed again, where they stay during the event and who brings them back to the material in time.

Learn more

03

Return transport from the exhibition stand to your company store

After dismantling, the material should return quickly and completely to the company store – ready for the next assignment. It should be clear which units actually go back, when they are ready for collection at the stand and who receives them at the store. The team that released the shipment is not necessarily responsible for receiving it on the return date.

Learn more

Securing handovers between build, event and dismantling crews

Plan your transport

Handover note for the next team

Multi-day productions

What matters

Countries & routes

Plan your transport

Transport solutions

Naming the receiving contact for delivery to the stand

Planning empties and return packaging after show dismantling

Return transport from the exhibition stand to your company store

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview