Transporting lighting and stage equipment in cases

Plan your transport

Also list separately packed stands, truss sections, connectors and accessory boxes. Castors on a case do not replace stating weight and handling – especially when the route to the stage involves ramps or goods lifts. Check with the person responsible for the equipment whether all cases will be closed and ready at collection or still need to be brought together from several areas.

Truck pack and loading order

In event productions, the build sequence often decides what has to come off the vehicle first: truss and rigging before lighting, lighting before set dressing. If your crew needs a particular loading order, state it with the case groups concerned. We check how this fits with vehicle, packing list and the handover situation at the venue.

Tours and recurring events

Lighting and stage equipment rarely travels just once. For tours, roadshows or event series, a stable case list with fixed numbers that only needs updating before each use is worthwhile. Onward trips from venue to venue and returns to the store can then be requested on the same data basis.

What matters

Link case numbers to areas of use
Include stands and truss sections in the count
State the required loading order by case group

Good to know

Plan your transport

Are case numbers enough instead of an equipment list?

Case numbers help with allocation but do not replace transport data. Add external dimensions, weight and a short content description for each unit. Cases with different contents often look the same from outside, so current information from the store is especially important.

Transport solutions

01

Transporting screens, LED modules and AV equipment for events

Screens, LED modules and AV equipment usually travel in flight cases or original cartons – separately from stands, brackets and cable boxes. For the transport request it is the containers that count, not the screen diagonal. Describe how many cases there are, their external dimensions and weight and which units are to be handed over at the stand or on stage.

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02

Creating a packing list for trade show and event transport

The packing list is the most important document in any event transport. It links the visible labels on crates, cases and bundles to the units actually prepared. Done well, store, driver and crew at the venue all use the same names – and every question can refer to a specific package rather than to “the tech” or “the stand material”.

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03

Preparing the package check at delivery

At delivery, your receiving team wants to know quickly whether everything has arrived. That works with a clear list distributed in advance that uses the same package IDs as the collection point. Name groups that serve a common purpose. The goods description in your request then becomes a practical checklist for reception at the stand, the stage or the conference room.

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Transporting lighting and stage equipment in cases for event productions

Plan your transport

Truck pack and loading order

Tours and recurring events

What matters

Countries & routes

Plan your transport

Transport solutions

Transporting screens, LED modules and AV equipment for events

Creating a packing list for trade show and event transport

Preparing the package check at delivery

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview