Transporting brochures and catalogues to an event

Plan your transport

Record weight and external dimensions per carton type; paper is heavier than its volume suggests. The event title alone does not distinguish language versions – label cartons by language and area of use. If leftover material is to come back, decide who counts and reseals the remaining cartons after the event. The original print run is not a reliable basis for the return transport.

Straight from the printer or via your store

Printed material can go straight from the printer to the venue or first to you and then together with the rest of the material. Both routes are possible; what matters is the completion date, the shipping contact and how the printer palletises. Give us these details and we will clarify which route fits your schedule.

Giveaways and promotional items

Promotional items often come from a separate supplier, in their own cartons and with their own delivery address. List them as a separate material group with collection point and readiness. At the venue they can then be allocated specifically to the stand or reception area.

What matters

Label language versions per carton
Record weight per carton type
Decide who handles leftover quantities

Good to know

Plan your transport

Do I have to plan a return for the entire print run?

No. Base it on the expected leftover quantities and mark them as an estimate. After the event, an updated package list is needed; opened or repacked cartons should be recorded again in their actual condition.

Transport solutions

01

Delivering congress and conference material by area

A congress often includes registration, plenary hall, breakout rooms and an accompanying exhibition – each area with its own material and sometimes its own reception point. Describe the goods by function and state where each group is to be handed over. With just “Congress XY, main address”, the stage equipment quickly ends up at registration.

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02

Organising a partial return after the event properly

After an event, rarely does everything go back: some items stay with the customer, are disposed of on site, go to another recipient or travel on to the next event. So describe only the units intended for the return you are requesting. A clear selection prevents the original overall list from being understood as an unchanged return shipment.

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03

Directly from supplier or rental company to the venue

It often makes sense to collect material directly from the supplier – the manufacturer, stand builder, printer or AV rental company – and take it straight to the venue. For that, the supplier’s shipping details must match your event plan. Give the actual collection point, the person responsible there and when the packed goods will be ready.

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Transporting printed material, catalogues and giveaways to events

Plan your transport

Straight from the printer or via your store

Giveaways and promotional items

What matters

Countries & routes

Plan your transport

Transport solutions

Delivering congress and conference material by area

Organising a partial return after the event properly

Directly from supplier or rental company to the venue

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview