Direct delivery from supplier to venue

Plan your transport

Ask the supplier for current packing data: count, dimensions, weight, palletisation. Match their order reference with your event ID so that both sides mean the same shipment. The recipient at the venue needs an understandable description and the link to their project. If the scope of delivery changes, update supplier data and your own material overview together.

Rental equipment from the hire company

For rental equipment – such as lighting, sound, staging or furniture – the hire company usually has fixed issue and return times. Give these times together with your order number at the hire company. We then plan collection and return so that rental period and event schedule fit together.

Check before it leaves

With direct deliveries, nobody from your team sees the goods before the event. So ask the supplier for a short confirmation of completeness, possibly with a photo. Missing parts are then noticed before they are missing at the venue.

What matters

Link the supplier reference to the event ID
Obtain packing data from the shipping contact
Give issue and return times at the hire company

Good to know

Plan your transport

What data do I need besides the order with the supplier?

Collection address, readiness time, shipping contact and the actual packages with dimensions and weight. The order may use different units of quantity than the transport. So clarify the physical delivery condition before requesting the route.

Transport solutions

01

Aligning collection readiness with production, store and stand builder

Ready for collection means packed, labelled and available at the agreed handover point – not just finished in production. For punctual event transport, it should be clear exactly when that is the case. Keep this separate from print approval, a technical test or an internal project meeting, because hours or days often lie between these steps.

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02

Several collection points for one event: requesting the right quote

Material from the store, printer, stand-build workshop and AV rental company may be destined for the same event – but ready at four different places. Give every actual collection point with the quantity prepared there. A total package count alone does not describe which routes and stops come together in the transport; for planning and quotation, that is exactly what matters.

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03

Consolidating event material at one point for collection

Many teams gather material from marketing, sales, technical and product management in one place beforehand so that only one collection is needed. For the request, what then counts is the shipment that actually forms at the consolidation point. Describe the confirmed consolidation point, the expected packing completion and the person who releases everything together.

Learn more

Directly from supplier or rental company to the venue

Plan your transport

Rental equipment from the hire company

Check before it leaves

What matters

Countries & routes

Plan your transport

Transport solutions

Aligning collection readiness with production, store and stand builder

Several collection points for one event: requesting the right quote

Consolidating event material at one point for collection

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview