Plan your transport
Agree with the site contact who will be present at reception and which facilities – ramp, forklift, pallet truck, goods lift – can be used. Describe special routes only on the basis of confirmed information. Unpacking, internal distribution and set-up are often assigned to different parties. With this separation we prepare a quotation that shows exactly the scope you want.
Typical handover points
At trade shows the handover often takes place at the hall or the stand; at hotels and congress centres at the supplier entrance; at open-air events at an agreed point on site. Choose the point at which your team or a service provider can take over the material. The more precisely it is described, the more reliable the planning.
Handling equipment on site
Heavy cases and pallets need suitable handling equipment. Clarify whether a forklift or ramp is available at the venue, whether it must be booked through the official show contractor, or whether the vehicle should bring its own solution. This information directly affects vehicle choice and quotation.
What matters
- Name the handover location specifically
- Record your own team’s tasks
- Clarify handling equipment available on site