Access to exhibition centres and event venues

Plan your transport

Do not carry over experience from an earlier event to the new date without checking; gates, routing and rules change. Note the current source for gate name, meeting point and any vehicle access permits. If details are still missing, name the person who will receive them from the venue. That way we work with the actual state of information and plan vehicle and timing accordingly.

City-centre venues and hotels

City-centre venues, hotels or historic buildings often have height restrictions, limited delivery hours or only a short stopping area. These conditions affect the choice of vehicle and how unloading works. Ask the venue about the loading bay, maximum vehicle size and permitted delivery times, and pass the answers on to us.

Exhibition centres with logistics rules

Many exhibition centres control access and time on site through vehicle permits, time slots or holding areas. Organisers also often work with official contractors who offer on-site services such as forklift unloading or empty-case storage. Check in the exhibitor manual what applies to your hall and give us the rules so that we can arrange the handover accordingly.

What matters

Name the gate or loading bay as well as the address
Ask the venue about height limits and delivery times
Assign missing access details to a contact person

Good to know

Plan your transport

Can I reuse an old access map?

Use it only as a pointer and mark its date. Have it checked whether gate, routing and handover point still apply for the current event. Only confirmed information should form the basis of the specific delivery arrangement.

Transport solutions

01

Separating entry, registration and handover at the exhibition centre

Registering at the venue and handing over your shipment are two different steps – often in different places. Many exhibition centres require a vehicle access permit, a booked time slot or registration in a logistics portal for delivery vehicles. Gather the organiser’s current information and state which references already exist for your project and who will obtain missing ones.

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02

Describing the route from service yard to stand or stage

Between the service yard and the handover point there may be long corridors, goods lifts, ramps, steps or narrow doors – especially in hotels, historic venues or theatres. Describe the confirmed route and the conditions known to your site contact. What matters are openings and level changes that affect receiving the packed units.

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03

Giving hall, stand number and exhibitor name correctly

Hall name and stand number add to the exhibition centre address – but they do not replace a description of exactly where the handover takes place. Use the same spelling in the request, packing list and project briefing, for example “Hall 4.1, Stand B22”. If the stand allocation changes during planning, the change should be visible to everyone involved.

Learn more

Clarifying access to exhibition centres and event venues

Plan your transport

City-centre venues and hotels

Exhibition centres with logistics rules

What matters

Countries & routes

Plan your transport

Transport solutions

Separating entry, registration and handover at the exhibition centre

Describing the route from service yard to stand or stage

Giving hall, stand number and exhibitor name correctly

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview