Venue changed – adjusting your event transport

Plan your transport

Replace earlier hall and stand details with the current allocation. Ask the new site contact about goods reception, times and access, and mark outdated documents. If packages are already labelled with the old destination, update the destination labelling. We then check whether vehicle, schedule or procedure change because of the new location.

What often changes with a new venue

Typically there are different delivery times, a different vehicle restriction, a different route to the handover point and a new receiving contact. Go through these points with the new venue and pass the answers on together. The earlier they are available, the easier the adjustment.

Effects on return and follow-on dates

A new venue can also change dismantling and the return, for example through different dismantling times. Also check whether onward transport to the next event now has a different route or duration. Tell us about such follow-on dates too.

What matters

Establish new access and handover
Mark old venue documents as replaced
Update destination labels on packages

Good to know

Plan your transport

Which data remain usable after a change of venue?

Goods description and packing data still apply if the shipment is prepared the same way. All destination-related details should be confirmed with the new site. Also check whether the new procedure requires different time windows or a different allocation of material groups.

Transport solutions

01

Clarifying access to exhibition centres and event venues

The postal address of an exhibition centre, hotel or event venue rarely leads straight to the delivery area. For the transport request, what matters is the gate, the loading bay, the access rules and the place where the goods are handed over. Add the specific entrance given and the organiser’s information – and whether entry, registration and handover point are in the same place or separate.

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02

Giving hall, stand number and exhibitor name correctly

Hall name and stand number add to the exhibition centre address – but they do not replace a description of exactly where the handover takes place. Use the same spelling in the request, packing list and project briefing, for example “Hall 4.1, Stand B22”. If the stand allocation changes during planning, the change should be visible to everyone involved.

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03

Reporting schedule changes in an event project quickly and clearly

Event schedules shift: the build-up is brought forward, a programme item is dropped, dismantling starts later. Not every change affects every transport detail. Name the specific change and distinguish between date, time window and handover location. That way we can quickly see what still applies from the existing plan and what has to be agreed again – and you keep the overview.

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Venue changed: adjusting transport and destination details

Plan your transport

What often changes with a new venue

Effects on return and follow-on dates

What matters

Countries & routes

Plan your transport

Transport solutions

Clarifying access to exhibition centres and event venues

Giving hall, stand number and exhibitor name correctly

Reporting schedule changes in an event project quickly and clearly

Let’s get your project moving.

Route & cargo

Add transport details

Event and delivery (optional)

Contact & overview